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Role-based dashboards
Contextual stats for every user — KPIs for admins, personalised ESS views for employees, ticket metrics and shared office calendar.
CloudAPP · HRMS · Employee Portal
Complete HR workforce management — built for growing teams
iXHRMS is a SaaS HR workforce management and employee portal for startups, SMBs, and small-to-medium educational and social institutes. Essential day-to-day HR and admin functions — payroll, attendance, leave, recruitment and more — in one secure cloud platform.
248Active employees
12Open tickets
8Employees on Leave
- Payroll run — March 2026 processed
- Leave requests — 4 pending approval
- Recruitment — 2 new applications
Why organisations choose iXHRMS
All core HR modules in one offering — enable only what you need, scale as you grow.
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Employee self-service
Profile updates, payslips, TDS worksheets, leave applications, travel requests, support tickets and document repository access.
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Attendance & leave tracker
Clock in/out, CSV biometric import, daily timesheets, shift rosters, holiday calendars and multi-level leave approval workflows.
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Payroll & TDS engine
Salary structures, allowances, loans, leave encashment, ESI/PF/VPF/TDS — with bulk salary revision matrix and e-payslip distribution.
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Recruitment portal
Public job portal with CMS, online applications, resume uploads, candidate tracking and communication with shortlisted applicants.
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Security & audit
Fine-grained roles, OTP login, 2FA for privileged users, real-time audit logs with old/new data comparison and encrypted backups.
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PWA & mobile ready
Responsive cloud app on any device. Progressive Web App with install prompt, compact mobile dashboards and Android app available.
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Reports catalogue
15+ HR and payroll reports with instant search — leave registers, salary matrices, tax worksheets, loan registers and more.
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Document Manager
Generate Offer Letter, Appointment Letter, Contractor Agreement and much more with WYSIWYG editor and placeholder data substitutions. Download as editable word or batch zip.
Every stage of HR operations
From recruitment, onboarding to seperation — iXHRMS covers the complete workforce lifecycle.
Group recruitment portal
- Public-facing job portal for your institution
- Publish vacancies; applicants apply online with resumes
- Backend job portal CMS and application processing
- Communication with shortlisted candidates
- Strict PDF resume validation and security checks
- Interview scheduling and candidate pipeline tracking
- Senior Developer — 12 applications
- HR Executive — 8 applications
- Accounts Manager — 5 applications
Leave Management
- Define unlimited Leave Types
- Employee leave tracker and Ledger
- Self-service leave request with uploads and substitutions
- Leave policy customised at department/individual employee level
- Leave C/F policies and auto-encashments to payroll
- Custom leave and financial year calendar
- Casual Leave : 2/12 balance
- Sick Leave : 1/4 balance
- Leave w/o Pay — 4 leaves
Employee self-service portal
- Personalised HRMS dashboard based on role
- Update profile and demographic data per institute policy
- View payslips, TDS, leaves, loans and salary history
- Apply and track leave; furnish Form 12BB investments
- Compare tax regimes working side-by-side and select the beneficial one
- Raise grievances, support tickets and travel requests
- Bulk salary increment update using Excel/CSV
- Salary Overview with CTC summary
- Basic Salary : Rs. 50,000/li>
- Allowances
- Dearness Allowance (40%) : Rs. 20,000
- House Rent Allowance (24%) : Rs. 12,00000
- ....
Payroll generator & TDS compliance
- Unlimited allowances, deductions, loans and EMIs
- Pro-rate or fixed mode; monthly, daily or hourly wages
- Bulk salary revision via Excel download/upload matrix
- Indian statutory compliance — ESI, PF, VPF, TDS
- E-distribution of payslips to every employee
- Comprehensive HR and payroll reporting included
248Processed
₹42LNet payout
A clear path from hire to retire
Click each step to explore how iXHRMS streamlines your HR operations.
1
Staffing
3
Attendance
3
Payroll
4
Develop
5
Secure
Click a step above to explore each stage of
the HR workflow.
Salient features
From the iXHRMS product portfolio — purpose-built for institutes and SMBs.
Responsive cloud app
Access on mobile, tablet and desktop. Modern web frameworks with Android app available for field teams.
Extensive auditing
Real-time audit log capturing all data updates with old/new comparison, plus login/logout tracking across the HRMS.
Affordable subscription
Fee based on active employee count within an accounting year — predictable costs that scale with your workforce.
Modular by design
All core HR modules available in one offering. Enable only the modules your organisation needs.
Quarterly releases
Continuous feature enhancements with a quarterly release cycle — PWA, OTP login, mobile dashboards and more.
Indian payroll compliance
ESI, PF, VPF, TDS computation with Form 12BB, tax regime comparison and customised payslip templates per client.
Encrypted data protection
Provision for encrypting sensitive data with fine-grained role-based access control across every module.
Bespoke SaaS option
For certain clients, deep customisation and on-premise hosting within client infrastructure is available.
Three Audience, one platform
Purpose-built portals for administrators, employees and management.
HR Admin
Management dashboard
- KPI and quantitative matrices for leadership
- Institute-wide service ticket status
- Noticeboard and shared office calendar
- Quick links for system setup and configuration
- Drag-and-drop calendar for events management
Employees
Self-service portal (ESS)
- Personal HR records — profile, salary, payslips, TDS
- Leave application and balance tracking
- Staff directory and organisation chart
- Support tickets, complaints and travel requests
Applicants
Public careers portal
- Browse and apply for published vacancies
- Upload resumes with secure PDF validation
- Track application status online
- Branded employer pages via recruitment CMS
Built for security and compliance
Your workforce data deserves enterprise-grade protection at every layer.
- Multiple login options — account name, email or mobile number with optional OTP.
- Fine-grained roles — assign privileges per module with resource-level permissions.
- Real-time audit log — captures all data updates with old/new comparison and login events.
- OTP & 2FA — system-level and per-user OTP login; additional 2FA for high-privilege roles.
- Encrypted backups — Automated daily/weekly database backups with remote sync.
- PWA security — service worker, dynamic manifest and secure icon management.
RBACRole-based access
OTPEmail & SMS login
AuditChange tracking
PWAMobile install
- Login — admin@institute.org · 09:14 AM
- Updated — Employee #1042 salary
- OTP verified — mobile login enabled
Ready to modernise your HR?
Talk to our team about how iXHRMS can fit your institute or organisation's workforce management needs.